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Specimen Processing – Traceability at your fingertips

Software designed with you in mind

Specimens and their derivatives are clearly displayed together in an expandable / collapsible hierarchy. This allows you to immediately identify where in the processing workflow the specimen / derivative is.

This hierarchy of specimen types is used to determine which processing workflow to assign to a collected specimen. Each specimen is automatically allocated a sequence of steps, which dramatically reduces the amount of configuration required and standardises the workflows for similar types of specimen.

Comments / issues can be audited in greater granularity against all specimen derivatives. Further development is scheduled to allow QC issues to be recorded at any stage to improve reporting of incidents and improving quality of service.

A standardised set of container codes and descriptions is held as a distinct attribute of the specimen or derivative. This provides you with a direct comparison of the specimen in the hand to what is recorded in the system.

Specimen type descriptions are aligned with SNOMED-CT specimen concept leading to standardisation as being driven by NHS Digital.

Digital Pathology Integration

To support the growing prevalence for Workflow Management and Image Management systems (IMS), Specimen Processing seamlessly integrates with mainstream Digital Pathology systems and securely shares information across all sites in the network.

Our integration ensures initial and updated slide order information is synchronised between the two systems, enabling IMS users to begin reviewing the images. The user can compare what slides are scanned with what has been requested, to understand whether and when the slides can be reviewed.

Whether a slide has been scanned can also be seen at a glance in the specimen grid in Specimen Processing. This also allows the user to easily see which slides had not yet been scanned.

Advancements for all Pathology disciplines

Further development is scheduled to enable the tracking of all specimens through the processing lifecycle, providing huge gains to all areas of the pathology service. All departments will be able to track and trace multiple specimen derivatives with unique identifiers from multiple aliquots and split samples through to referrals and storage​ samples. Faster requesting of additional orderables leads to the faster identification by the laboratory, which can reduce turnaround times.

Understanding and assigning specimen and derivative prioritisation is essential. The decision support within Specimen Processing, ensures that routing and next action workflows are more efficient and can be aligned with clinical urgency status. ​

Specimen Processing allows you to automate and standardise valuable data capture in consistent and convenient ways; reducing human error and improving throughput. No more attaching Post-its, or other paper forms or use of homegrown IT solutions.

Key Features

  • Implement best practice workflows – Supports modern LEAN laboratory workflows.
  • Maximise efficiencies – No more hunting for, or misplacing specimens.
  • Comply with statutory requirements – Traceability of the specimens and their derivatives is a requirement of laboratory UKAS accreditation
  • Enhanced integration with third party Workflow and Digital Pathology solutions.
  • Augmented Quality Control – Capture and analyse patterns of irregularity retrospectively or in real time, to identify areas for service improvement.
  • Standardised Terminology – Laboratory Catalogue use of SNOMED CT aligns with the strategic direction of NHS Digital and its use of standardised terminology
  • Specimens hierarchy – Specimens and their derivatives are clearly displayed together in an expandable / collapsible hierarchy enabling rapid location and reducing the risk of losing specimens
  • Unique identifier – Ability to track and trace multiple specimen derivatives with unique identifiers from multiple aliquots and split samples through to referrals and storage​ samples

Statistics

Specimen Processing benefits the laboratory service due to better management of increasing workload:

21%

Workload increase

Cellular pathology cases requiring extra work

700

Weekly increases

Additional slides / levels / immunos every week

100%

Accuracy

Reduction of transcription errors, misplaced or delayed extras

Harnessing the Benefits of the Cloud

This new module is written natively for the Cloud.​ Being Cloud orientated allows us to deliver a number of benefits.

  • Zero on-premises platform with enhanced fault tolerance and disaster recovery attributes
  • Enables rapid ​response to issues logged​
  • Delivering “always-current” services through seamless deployments and updates
  • Small and regular releases that accelerate upgrades and reduces User Acceptance Testing overhead down to hours and days
  • Enhanced system performance, stability and usage monitoring / alerting as part of our As a Service solution.